© Copyright 2020, HEAT X, LLC.
All Rights Reserved
Last Updated: May 2020
PERSONAL INFORMATION WE COLLECT AND HOW WE USE IT
We may collect personal information from individuals through our website or by other means (such as email, fax, mail, phone, mobile applications, third-party applications, business partners, and other third-parties such as commercial data vendors and public databases). The principal ways you may provide the information and the types of information you may submit, as well as the ways we may use the information, are listed below.
Business Purposes – On our website and mobile applications you may be able to register using your personal information to gain access to information related to your business relationship with the HEAT X technologies. We use these details to provide you with access to information about your business relationship with us and to facilitate your use of the website or mobile applications. You may also choose to provide, or we may obtain, your personal information at trade shows or from our distributors. It is in our legitimate business interests to use this information so that we can manage our business relationships and carry out marketing and sales activities.
Careers – Individuals from all over the world apply for jobs with HEAT X through the Careers section, third-party job posting sites, job fairs, or directly to the business locations. The information job seekers provide through this process is often maintained by third-party service providers. This information may be maintained in locations within the United States, accessible to our global recruiting team, and be shared with our corporate affiliates for the purpose of evaluating you for positions within our company. The information submitted by job seekers, such as name, contact details and any other information relevant to the application is used to evaluate their qualifications for employment and to contact them regarding possible employment opportunities. It is in our legitimate business interests to use this information in the selection process and to communicate with you, and it will be necessary to provide us with this information so that we can assess your application.
Job seekers may also choose to provide sensitive personal information such as gender or ethnic background. Providing this data is optional and is not required to apply for a job with HEAT X. This information will not be considered in evaluating candidates’ qualifications for employment.
Contests, Sweepstakes, Promotions and E-Commerce – We may collect personal information such as your name, contact details, if you wish to participate in contests, sweepstakes, promotions, or e-commerce activities related to HEAT X or our technologies or technologies transfer services. If you provide another person’s information to us, you must first obtain appropriate consent from that individual prior to providing this information to us and for us to use this information in the manner indicated. It is in our legitimate business interests to use your personal information to communicate with you and to process your requests and purchases. When we process personal information to meet our legitimate interests, we put in place robust safeguards to ensure that your privacy is protected and to ensure that our legitimate interests are not overridden by your interests or fundamental rights and freedoms.
Contractual Obligations – If you are a vendor or a contractor, we may ask you to provide personal information such as your name, photo, contact details or business and financial details to establish and administer your account, process payments, and for compliance with internal and legal requirements (which may include medical testing and monitoring requirements, where applicable). We use your information for this purpose so that we can comply with our contractual obligations to you.
Feedback – You may be able to submit feedback on our website. If you choose to give us your feedback, we may ask you for your personal information. We may also ask you about your experience using our website. It is in our legitimate business interests to use the information you provide to enhance our website, evaluate the quality of our products, or to communicate with you about products and services.
Incidents and Allegations – When you provide information about an incident or allegation, detailed personal information including your name, contact details and any relevant information about the incident or allegation may be collected. We use these details to investigate and comply with any applicable company or legal requirement. We may transfer and disclose your information to third parties as required in the course of the investigation or to comply with any legal obligation related to the information you provide.
Information Technology Security – We may collect personal information when detecting and defending against security threats in accordance with our legitimate business interests and our legal obligations. We use various IT tools to detect and defend against online security threats (e.g., attacks, viruses, malware, spam, phishing, malicious web content), to promote business continuity of our information systems and assets, and to maintain optimal performance of our IT systems. To ensure physical security of our facilities we may, where permitted under local law, utilize surveillance systems and/or location tracking while you are on Company property.
Other Uses of Information – We may use the personal information you provide to us for internal general business purposes in accordance with our legitimate business interests. These purposes include administration of our website, data analytics, fraud prevention and compliance with our legal obligations, standards, policies, and procedures (i.e., due diligence checks and sanction screening where applicable).
Scholarships, Grants and Awards – You may provide personal information such as your name, contact details, education details, employment details, qualifications, awards, etc. when applying for scholarships, grants or awards offered by HEAT X. It is in our legitimate business interests to use the information you provide in the selection process, to communicate with you and to publish a list of the recipients. It is necessary for you to provide us with the information requested so that we can assess your application.
INFORMATION WE COLLECT BY AUTOMATED MEANS
When you visit and interact with our website and applications, we may collect “Other Information” that does not inherently reveal your specific identity, to learn how to best tailor our website for our visitors. Examples of what Other Information we may collect and how we and third-party service providers may collect this information include:
App Usage Data – When you download and use an App, we and our service providers may track and collect App usage data, such as the date and time the App on your device accesses our servers and what information and files have been downloaded to the App based on your device number.
Browser and Device Information – Certain information is collected by most browsers or automatically through your device, such as your computer type, operating system name and version, device manufacturer and model, Internet browser type and version and the name and version of the online services (such as the Apps) you are using. We use this information to ensure that the online services function properly.
Cookies – Cookies are pieces of information stored directly on the computer or mobile device that you are using. Cookies allow us to collect information such as browser type, time spent on the online services, pages visited, referring URL, and other aggregated website traffic data. We and our service providers use the information for security purposes, to facilitate navigation, to display information more effectively, to collect statistical information, and to personalize your experience while online.
IP Address – Your IP address is a number that is automatically assigned to the computer that you are using by your Internet Service Provider (ISP). An IP address may be identified and logged automatically in our server log files whenever a user accesses the online services, along with the time of the visit and the page(s) that were visited. Collecting IP addresses is standard practice and is done automatically by many websites, applications, and other services. We use IP addresses for purposes such as calculating usage levels, diagnosing server problems, and administering our online services. We may also derive your approximate location from your IP address to understand from what regions of the world our website visitors come.
Physical Location and Mobile Location-Based Services – We may collect the physical location of your device if you have consented to us doing so, by, for example, using satellite, cell phone tower, Wi-Fi signals, or other technologies. We may use your device’s physical location to provide you with personalized location-based services and content.
If you have downloaded one of our Apps, you may enroll to receive offers by agreeing to the use of technologies that enable us to collect information about your location through your mobile device’s Bluetooth or similar capabilities. We will collect this information if you opt-in through the App (either during your initial login or later) to receive the offers and by enabling these capabilities on your mobile device.
WITH WHOM WE SHARE YOUR INFORMATION
Corporate Affiliates – We may share the information you provide (such as information about your orders, enquiries, applications or use of our website) within HEAT X for marketing, recruitment and internal reporting purposes. We do this to run our business more efficiently and to have a better understanding of our customers across business lines.
Marketing Partners – In some cases, we may permit certain network advertising companies and publishers to collect personal information on our sites. In addition, our business partners may access personal information about you that we have combined with such business partners’ data. We may collaborate with our business partners to jointly send tailored promotional communications to you using the combined set of information. If you prefer not to receive these joint communications, you can opt out by following the instructions included in any such communication.
Non-Personal Information – We may share non-personal information, such as aggregate user statistics, demographic information, and usage information with third parties.
Sharing With Your Consent – Our services may present you with the opportunity to opt in to receive information or marketing offers from third parties or to otherwise consent to the sharing of your information with third parties. If you agree to have your personal information shared, your personal information will be disclosed to the third-party subject to the privacy notice and business practices of that third party.
Because we operate as part of a global business, the recipients referred to above may be located outside the jurisdiction in which you are located (or in which we provide the services). See the section on “International Transfers of Personal Information” below for more information.
AUTOMATED DECISIONS ABOUT YOU
We may make automated decisions about you using your personal information in the following circumstances:
- Automated processing may be used when evaluating large numbers of applicants for job vacancies. For these purposes we would request that you create a profile and answer some job-related questions to evaluate your skills as compared to the published job requirements. An algorithm may then be used to determine which candidates will be allowed to proceed to the next step within the selection process. We consider this data and process to be relevant because it will assist us to select the applicant most suitable for our vacancies. The outcome of the evaluation may have an impact on whether you are offered a role for the vacancy you apply to.
LINKS TO OTHER SITES
HOW WE PROTECT PERSONAL INFORMATION
In proportion to the sensitivity of the information, we maintain reasonable administrative, technical and/or physical safeguards and appropriate security measures to protect personal information from loss, misuse or unauthorized access, disclosure, alteration, or destruction of the information you provide. However, we cannot guarantee the security of your personal information, as no electronic data transmission or storage of information is completely secure. If an incident is reported affecting your information, we will investigate and comply with all required reporting obligations.
INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION
HOW LONG IS PERSONAL INFORMATION RETAINED
We will keep your personal information for as long as we have a relationship with you. Once our relationship with you has come to an end, we will retain your personal information for a period of time that enables us to:
- Maintain business records for analysis and/or audit purposes
- Comply with record retention requirements under the law
- Defend or bring any existing or potential legal claims
- Address any complaints regarding the services
We will delete your personal information when it is no longer required for these purposes. If there is any information that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further processing or use of the data.
CHANGING AND ACCESSING YOUR PERSONAL INFORMATION
You may have certain rights regarding your personal information, subject to local law. These include the following rights to:
- access your personal information
- correct the information we hold about you
- erase your personal information
- restrict our use of your personal information
- object to our use of your personal information
- withdraw your consent for us to use your personal information, if applicable
- receive your personal information in a usable electronic format and transmit it to a third party (right to data portability) and
- lodge a complaint with your local data protection authority (if applicable).
Our services are generally not directed to children under 16. We do not knowingly collect personal information from anyone under 16 without parental consent. If you become aware that we have collected personal information from a child under the age of 16 without parental consent, please let us know so we can take appropriate action.
HOW TO CONTACT US
70 S Squirrel Rd
Auburn Hill, 48326, MICHIGAN. U.S.A